• Contractor Management

Team Relocation and International Recruitment

Streamlined Operational Support for Key Client Personnel and New Team Members Abroad
 
 

25 Countries Worldwide

International recruitment and compliance management

Over 160 Contractors

Payroll services and full administrative support

1 Payment Monthly

Transparent fee structure with no hidden charges
In early 2022, our company made strategic decisions to enter new markets and expand our international team. We needed additional expertise to professionally manage numerous administrative issues, including compliance with international regulations when hiring new contractors from abroad, setting up workflows for our team located in different countries, and establishing a proper payroll system outside Ukraine. InfinIT’s experts handled all these issues, allowing us to focus on strategic business tasks. We make a single payment to InfinIT and are confident that our people are well taken care of.
Kateryna Koshkina
VP HR & Operations, Unitask Group
About client

Unitask Group is a leader in data integration

Unitask Group, an Israeli company, is a leader in data integration, providing cloud solutions, information systems, and data center infrastructure solutions. Unitask Group is partnering with tech giants like Amazon, SAP, Qlik, Microsoft, and Salesforce Gold, and is renowned for its expertise in Oracle business solutions. Established in Ukraine in January 2016, the Ukrainian office now manages the Europe, LatAm & India regions, supporting over 160 team members globally in HR & Operations.

Challenge

The need for operational support of key personnel abroad

In the early days of the full-scale Russian invasion of Ukraine, our client faced the urgent need to mitigate risks and ensure uninterrupted business operations. Initially, key developers were evacuated from Ukraine for 2-3 weeks. However, as the conflict continued, it became clear that a longer-term solution was necessary. Team members, along with their families, relocated worldwide, spanning Europe, North and South America, the Caucasus, and the Middle East. Concurrently, the client decided to recruit new talent outside Ukraine, targeting skilled technical professionals in India, Poland, Romania, Bulgaria, Latvia, and other countries.

To swiftly implement these critical tasks, our client required unique expertise and support in managing a range of complex administrative processes. These included negotiating and drafting B2B contracts compliant with various labor and tax laws, providing guidance on international tax regulations, offering accounting and legal support for Ukrainian contractors abroad, and ensuring timely and accurate compensation payments in multiple currencies and countries.

The client chose our company as a trusted partner, capable of navigating the intricate nuances of international compliance management, payroll services, accounting, taxation, and recruiting talented technical specialists beyond Ukraine.

Solution

Comprehensive support for compliance, B2B contracting, and international recruitment

We provided our client with comprehensive payroll support, ensuring meticulous and timely compensation for their team, which had been dispersed across over 15 countries in the initial months of the conflict, all while adhering to international labor laws.

  • Compensation System: We developed a compensation calculation system based on data from the client’s accounting registers.
  • Seamless Payments: Organized an uninterrupted payment process according to the client’s contractor register in USD, EUR, and UAH, offering flexible payment methods and currency choices.
  • Additional Compensation: Facilitated extra compensations, such as payments for sick days, paid leave guaranteed by long-term contracts, or reimbursement of representative expenses. These payments are made upon the client’s request, with final settlements conducted once a month.
  • Health Insurance Management: Managed all tasks related to arranging health insurance for employees and their families, including selecting insurance companies and optimal plans.
  • Personalized Support: Assigned personal managers to the client’s contractors, providing ongoing informational support and consultation on salaries and employment-related benefits.
  • Accounting Assistance: Provided continuous accounting support for Ukrainian contractors concerning taxation and reporting abroad, account management, and choosing optimal tax jurisdictions.
  • Tax Law Guidance: Maintained constant communication with the client’s contractors, clarifying nuances of tax residency in different countries, helping navigate complex topics such as controlled foreign companies (CFCs), and guiding registration and reporting under CFC rules.

Simultaneously, we created and launched a comprehensive accounting and reporting system, offering expert services including:

  • Contract Management: Accounting for civil-law contracts (e.g., mandate contracts, specific work contracts, management contracts).
  • Payslip Preparation: Generating and distributing payslips.
  • Payment Orders: Preparing payment orders for salary disbursements and state fees.
  • Social and Medical Insurance Reporting: Providing reports to employees on social and medical insurance contributions.
  • Accounting and Management Reporting: Preparing reports for accounting and management purposes.
  • Government Reporting: Preparing reports for government authorities regarding employee payments.
  • Auditor Interaction: Coordinating with the client’s auditors, social security agencies, and tax authorities, including support during tax audits, social security inspections, and labor inspections.

Additionally, we assembled a dedicated team of sourcers and recruiters to bolster the client’s internal recruitment efforts for hiring technical specialists abroad. In the first year of our collaboration, the geographic range of the client’s new employees expanded to over 20 countries. We carefully selected new team members, considering all of the client’s requirements regarding professional expertise and local experience.

Results

Team Support Across 25 Countries

Our expert team has successfully addressed and continues to meet all the client’s requirements—from drafting B2B contracts, calculating compensations, and preparing initial documents (invoices and acts) to submitting tax reports for a specific category of contractors in Ukraine.

The core team and all new employees feel assured about their compensation calculations and payments, allowing the client’s business to operate smoothly and focus on its growth.

We currently provide legal support and ensure compliance with local regulations for contractors in over 25 countries. Additionally, we offer consulting services on tax matters in all countries where the client’s team operates, aiding in the selection of jurisdictions most favorable for taxation and business conditions.

We manage the entire B2B contract process, from negotiations and contract drafting to reviewing terms of cooperation and making necessary adjustments, such as updating banking details or clarifying local legal specifics.

We ensure timely and accurate payments to all B2B contractors in over 25 countries and handle all communication regarding any payment process nuances. Even if a contractor makes an error in their banking details, our specialists promptly identify and correct it. All payments are made on the agreed schedule, often ahead of time.

Each contractor is assigned a personal manager who provides individual assistance for any inquiries, including contract amendments, invoice issuance, payment execution and confirmation, preparation of bank receipts, and resolving potential delays due to international banking system intricacies.

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