Competition in high-tech markets requires companies to find optimal ways to manage costs and enhance efficiency. Increasingly, businesses are partnering with external experts to better handle operational tasks like recruitment. Outsourcing IT specialists isn’t just a long-term trend — it’s also a significant challenge. As the IT sector rapidly expands, competition for talent intensifies. Consequently, companies often need an effective outstaffing strategy, which can be developed with the help of an external provider.
When is Staff Outsourcing Necessary?
With the right approach, recruiting through an external partner ensures the necessary level of expertise and timely execution of project phases and deadlines. This approach saves you time searching for the right specialists and avoids the additional costs associated with hiring full-time employees (fixed salaries, benefits, workspace rental, etc.).
There are several primary models of staff outsourcing:
- expanding your own team,
- dedicated IT teams,
- or tailored-made IT teams.
It’s crucial to determine which outsourcing model (or a successful combination of different models) is best for your project’s success.
Model 1
Expanding Your Own Team (Outstaffing)
In the outstaffing model, you essentially “rent” qualified specialists from an outsourcing partner to complement your own team. This is often necessary when you need services from a few specialists with specific expertise that your company lacks.
The need for team expansion can also arise when scaling projects — when your existing staff can no longer handle the increased workload. For example, instead of two developers, you might need four, and your outsourcing partner can quickly resolve this issue. They manage the search for the required specialists “end-to-end” according to your specifications, handling all matters related to contract arrangements and payment processes.
As a result, you gain quick access to specialists with the required profile and experience, allowing you to meet both short-term and long-term staffing needs. This recruitment model is suitable if you already have your own team of developers managed by a technical director, and you want to maintain full control over all processes. It also provides high flexibility, enabling you to bring in specialists for specific projects, varying contract lengths, or change the team composition as needed.
However, the outstaffing model is not suitable if your company lacks Senior IT specialists who can manage large teams and oversee complex projects. Additionally, this approach may require you to expand your operational unit to support the IT team.
Model 2
Dedicated IT Teams
Sometimes, your project requires technical expertise in a niche area, and you already have a proficient team that can effectively manage development processes and participate in key decision-making. In such cases, it makes more sense to engage an entire external team that will work solely on your tasks rather than individual specialists. This model is ideal for long-term or complex projects, where you have an experienced team lead or technical director but want to outsource certain work blocks to expedite specific project stages.
For example, a medical startup developing a complex telemedicine platform would benefit from a dedicated team of developers, designers, and QA experts working exclusively on the client’s tasks. The external partner manages the dedicated team, overseeing its internal work processes, while the client retains a high level of project control. Both internal and external teams continuously communicate and collaborate using agile approaches, allowing flexible project adjustments.
Model 3
Tailor-Made IT Teams
In some cases, you might need a large, permanently engaged external team that you plan to bring under your full management in the future. However, your business may not be large enough yet, or the project you’re working on may have specific time and budget constraints. In such cases, creating a custom IT team through an outsourcing partner is the optimal solution. This service involves building a specialized team where each member has the qualifications and experience to meet your business’s unique needs.
A tailor-made team can consist of developers, testers, analysts, managers, and more, effectively achieving your goals without the need to hire full-time employees. This pool of talented experts quickly integrates into the client’s internal business processes and essentially works on the client’s behalf.
If you run a startup or small business with clearly defined project requirements and deadlines, or if you’re gradually scaling your operations, choose a partner who can help create a tailor-made IT team for you. While the team members operate under your control, they remain “on board” with your partner. This model not only ensures flawless task execution but also significantly saves resources and budget. Overhead costs for managing and maintaining staff are minimized, allowing your in-house specialists to focus on other, potentially higher-priority tasks.
Assemble a dream team for your business with us!
Choosing the right strategy for engaging specialists always depends on your company’s unique circumstances and goals. In any case, the first step to determining the optimal recruitment model is consulting with an experienced outsourcing partner.
The InfinIT team has seven years of experience in global talent management in the IT markets of Central and Eastern Europe. Our experts will audit your project, offer options for engaging specialists, and create custom-designed professional teams.
